Terms and Conditions

GENERAL TERMS & CONDITIONS

1. Tour Payment & Price

A 20% deposit is required to reserve your space. A second payment of 30% is due 4 months prior to the first land day of the trip and a final 50% payment is due 2 months prior to the first land day of the trip. Payment is accepted as follows: 1) U.S. Dollar check made payable to Access 2 Tanzania, 253 Duke Street, Saint Paul, MN 55102 or 2) by wire transfer to our account in Saint Paul, MN or 3) You may also pay the total cost with credit card via direct credit card processing through our office or via PayPal, but we must add a 2.5% (direct) or 2.9% (PayPal) surcharge as our tour prices are based on a cash discount. Price quoted is based on current park entry and concession fees. If these fees should go up, the total cost of the itinerary will go up accordingly.

 

1a. Park Fees Assumptions:

The price quoted assumes the following conservation fees (valid from July 1, 2013 thru June 30, 2015*): Arusha, Tarangire, and Lake Manyara National Parks ($45/adult and $15/child); Serengeti National Park ($60/adult and $20/child); Ngorongoro Conservation Area ($50/adult and $10/child plus $200 per vehicle for a each descent into the Crater valid thru March 30, 2015**). Selous Game Reserve ($50/adult and $30/child plus a conservation of $25/person – all ages); Mikumi, Ruaha, Rubondo and Udzungwa National Parks ($30/adult and $10/child); Mahale National Park ($80/adult and $30/child); and Gombe National Park ($100/adult and $20/child) All fees are per person per 24 hour period. Child fees are applicable to children under the age of 16.

*Park/conservation fees are scheduled to increase as of July 1, 2015. Once the new rates are announced, guests traveling after July 1, 2015 will be invoiced for the difference in the rates.

** Ngorongoro Conservation Area increased fees as of April 1, 2015 ($60/adult and $20/child plus $300 per vehicle for a each descent into the Crater)

2. Hotels

The above-noted accommodations will be immediately booked and confirmed upon receipt of payment and/or a signed contract. In the unlikely circumstance that, by the time A2T tries to confirm and book, the rooms are no longer available, A2T will allow the traveler(s) to give input on the selection of alternate locations. The total price may be adjusted as a result.

Traveler is advised to review the websites of the above-noted accommodations and/or to search for and read online reviews. While we do our best to recommend and accurately describe the best accommodation choices for your situation, A2T cannot be held liable when the traveler’s expectations differ from the actual accommodation. Should a traveler arrive at an accommodation and find something unacceptable, A2T will assist with the identification of a new location, but the costs will be billed to the traveler’s account. If the accommodation has a defect that the traveler believes warrants a refund, A2T will aggressively pursue a refund on traveler’s behalf.

3. Not included in Prices

Prices quoted do not include costs of obtaining visas and passports, telephone calls, laundry, entertainment arrangements not shown in the itinerary, beverages unless specified, or any other items of a personal nature.

4. Amendments to the itinerary

If after this contract has been completed the traveler wishes to change the itinerary, Access 2 Tanzania will endeavor to accommodate you wherever possible. However should cancellation fees be levied by our suppliers these will be charged to you.

4a. Change Fees

After a contract has been signed, any change requested by the client will result in a change fee of $50 per change in addition to any other cost increases (decreases) resulting from the change. Prior to the first day of the safari, Access 2 Tanzania will waive this change fee for the first change request. Starting on the first day of safari, no complimentary change requests will be allowed.

5. Cancellation and curtailment

In the event of the traveler(s) canceling their reservation for any reason, traveler(s) will be charged a penalty as outlined below. No cancellations or notifications of reduced numbers booked are accepted by phone. Only written notifications are considered valid. Written notifications include email. No-­shows are considered cancelled at the date of their first expected arrival. There will be no refunds to clients who do not complete an itinerary.

If cancelled:
Penalty is:
More than 90 days prior to first land day 20% of total price
More than 30 days and less than 91 days prior to first land day 30% of total price
More than 7 days and less than 31 days prior to first land day 50% of total price
7 days or less prior to first land day 100% of total price

 

6. Unavoidable circumstances

The company does not hold itself responsible nor can it be held responsible for any delays prior to departure or, during the course of any tour mentioned whether brought about by technical difficulties, strikes, weather conditions or any other circumstances whatsoever, whether foreseen or unforeseen. It is understood that any expenses relating to these unscheduled extensions, amendments, or curtailments (eg. hotels, meals, airfares, telephone calls, etc) will be for the travelers’ account. We make every effort to ensure that all arrangements and services connected with your tour will be carried out as specified in the most efficient and effective way possible. However, we do not have direct control over the provision of services by suppliers and, whilst they are in all cases selected with the utmost care, we do not accept liability for error and omissions of such suppliers.

7. Travel documents

We do not accept responsibility for any consequences whatsoever from a traveler failing to ensure that he or she has complied with the necessary health, passport and visa requirements.

8. Insurance

We strongly advise travelers to take out insurance against cancellation, curtailments, illness, loss (or theft) of baggage/personal items and default at the time of booking. The purchase of travel Insurance should be completed within 15-21 days of making your initial trip deposit (to qualify for the Pre-existing Condition Exclusion waiver offered on some travel insurance policies – read your policy carefully). The date of your trip deposit is defined by either the date on your check or the date of the wire transfer or credit card payment. Access 2 Tanzania has teamed with Travelex Insurance Services to offer a selection of travel insurance options. All Travelex policies offer primary coverage – meaning they pay first, not your personal insurance policies. Visit Travelex Insurance Services to compare policies.

All booked clients of Access 2 Tanzania will automatically be enrolled for AMREF Flying Doctor’s insurance. This enrollment does not replace traditional travel insurance but augments your coverage for emergency transport from safari to Nairobi for onward medical evacuation.

9. Contract

Once payment in whole or in part has been made by the traveler for a booking, the traveler shall be deemed to have accepted the terms and conditions contained herein as applicable to the contract entered into between the Company and the traveler.

10. Disclaimer

Access 2 Tanzania, LLC (A2T) acts only as an agent for the various independent suppliers that provide hotel accommodations, transportation, sightseeing, activities, or other services connected with its tours. Such services are subject to the terms and conditions of those suppliers. A2T and their respective employees, agents, representatives, and assigns accept no liability whatsoever for any injury, damage, loss, accident, delay, or any other incident which may be caused by the negligence, defect, default of any company or person in performing these services. Responsibility is not accepted for losses, injury, damages or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. A2T is not responsible for any baggage or personal effects of any individual participating in the tours/trips arranged by A2T. Individual travelers are responsible for purchasing a travel insurance policy, if desired, that will cover some of the expenses associated with the loss of luggage or personal effects.

11. Early Bird Offer

We will honor the current year’s accommodation rates for safaris booked before May 1st for travel in the next calendar year. Example, if booked by May 1, 2015, the 2015 accommodation rates will be honored for travel in 2016. Park and conservation area fees are not subject to this rule as they can change/increase without advance notice.


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