Terms and Conditions

GENERAL TERMS & CONDITIONS

1. Tour Payment & Price

A 20% deposit is required to reserve your space. A second payment of 30% is due 4 months prior to the first land day of the trip and a final 50% payment is due 2 months prior to the first land day of the trip. Payment is accepted as follows: 1) U.S. Dollar check made payable to Access 2 Tanzania, 253 Duke Street, Saint Paul, MN 55102 or 2) by wire transfer to our account in Saint Paul, MN or 3) by credit card as processed by our office in Saint Paul, MN. The price quoted is based on current park entry fees, camping fees, concession fees and government regulated VAT. If these government regulated fees should go up, the total cost of the itinerary will go up accordingly.

1a. Park Fees Assumptions:

The price quoted assumes the following conservation fees (valid from July 1, 2016): Arusha, Tarangire and Lake Manyara National Parks ($53.10/adult and $17.70/child); Serengeti National Park ($70.80/adult and $23.60/child); Ngorongoro Conservation Area ($70.80/adult and $20.60/child plus $300 per vehicle for each descent into the Crater). Selous Game Reserve ($88.50/adult and $64.90/child inclusive of conservation fee); Mikumi, Ruaha, Rubondo and Udzungwa National Parks ($35.40/adult and $11.80/child); Mahale National Park ($94.40/adult and $35.40/child); and Gombe National Park ($118/adult and $23.60/child) All fees are per person per 24 hour period. Child fees are applicable to children under the age of 16.

2. Hotels

The above-noted accommodations will be immediately booked and confirmed upon receipt of payment and/or a signed contract. In the unlikely circumstance that, by the time A2T tries to confirm and book, the rooms are no longer available, A2T will allow the traveler(s) to give input on the selection of alternate locations. The total price may be adjusted as a result.

Traveler is advised to review the websites of the above-noted accommodations and/or to search for and read online reviews. While we do our best to recommend and accurately describe the best accommodation choices for your situation, A2T cannot be held liable when the traveler’s expectations differ from the actual accommodation. Should a traveler arrive at an accommodation and find something unacceptable, A2T will assist with the identification of a new location, but the costs will be billed to the traveler’s account. If the accommodation has a defect that the traveler believes warrants a refund, A2T will aggressively pursue a refund on traveler’s behalf.

3. Not included in Prices

Prices quoted do not include costs of obtaining visas and passports, telephone calls, laundry, entertainment arrangements not shown in the itinerary, beverages unless specified, or any other items of a personal nature.

4. Amendments to the itinerary

If after this contract has been completed the traveler wishes to change the itinerary, Access 2 Tanzania will endeavor to accommodate you wherever possible. However should cancellation fees be levied by our suppliers these will be charged to you.

4a. Change Fees

After a contract has been signed, any change requested by the client will result in a change fee of $50 per change in addition to any other cost increases (decreases) resulting from the change. Prior to the first day of the safari, Access 2 Tanzania will waive this change fee for the first change request. Starting on the first day of safari, no complimentary change requests will be allowed.

5. Cancellation and curtailment

In the event of the traveler(s) canceling their reservation for any reason, traveler(s) will be charged a penalty as outlined below. No cancellations or notifications of reduced numbers booked are accepted by phone. Only written notifications are considered valid. Written notifications include email. No-­shows are considered cancelled at the date of their first expected arrival. There will be no refunds to clients who do not complete an itinerary.

If cancelled:
Penalty is:
More than 90 days prior to first land day 20% of total price
More than 45 days and less than 91 days prior to first land day 30% of total price
More than 14 days and less than 45 days prior to first land day 50% of total price
14 days or less prior to first land day 100% of total price

 

6. Unavoidable circumstances

The company does not hold itself responsible nor can it be held responsible for any delays prior to departure or, during the course of any tour mentioned whether brought about by technical difficulties, strikes, weather conditions or any other circumstances whatsoever, whether foreseen or unforeseen. It is understood that any expenses relating to these unscheduled extensions, amendments, or curtailments (eg. hotels, meals, airfares, telephone calls, etc) will be for the travelers’ account. We make every effort to ensure that all arrangements and services connected with your tour will be carried out as specified in the most efficient and effective way possible. However, we do not have direct control over the provision of services by suppliers and, whilst they are in all cases selected with the utmost care, we do not accept liability for error and omissions of such suppliers.

7. Travel documents

We do not accept responsibility for any consequences whatsoever from a traveler failing to ensure that he or she has complied with the necessary health, passport and visa requirements.

8. Travel Insurance

We recommend that you purchase a travel protection plan to help protect you and your travel investment against the unexpected. Travel protection plans can include coverage for Trip Cancellation, Trip Interruption, Emergency Medical and Emergency Evacuation/Repatriation, Trip Delay, Baggage Delay and more.

For more information on the available plans or to enroll, click here or contact Travelex Insurance Services at 800-228-9792 and reference location number 23-0071.

Please Note: To be eligible for the waiver of pre-existing medical condition exclusion, the protection plan must be purchased within 15 days (Travel Basic) or 21 days (Travel Select) from the time you make your initial trip deposit. However, the plan can be purchased any time prior to departure.

The product descriptions provided here are only brief summaries. The full coverage terms and details, including limitations and exclusions, are contained in the insurance policy. Travelex Insurance Services, Inc CA Agency License #0D10209. All products listed are underwritten by, Berkshire Hathaway Specialty Insurance Company, NAIC #22276. 11.17 E7N

All booked clients of Access 2 Tanzania will automatically be enrolled for AMREF Flying Doctor’s insurance. This enrollment does not replace traditional travel insurance but augments your coverage for emergency transport from safari to Nairobi for onward medical evacuation.

9. Contract

Once payment in whole or in part has been made by the traveler for a booking, the traveler shall be deemed to have accepted the terms and conditions contained herein as applicable to the contract entered into between the Company and the traveler.

10. Disclaimer

Access 2 Tanzania, LLC (A2T) acts only as an agent for the various independent suppliers that provide hotel accommodations, transportation, sightseeing, activities, or other services connected with its tours. Such services are subject to the terms and conditions of those suppliers. A2T and their respective employees, agents, representatives, and assigns accept no liability whatsoever for any injury, damage, loss, accident, delay, or any other incident which may be caused by the negligence, defect, default of any company or person in performing these services. Responsibility is not accepted for losses, injury, damages or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. A2T is not responsible for any baggage or personal effects of any individual participating in the tours/trips arranged by A2T. Individual travelers are responsible for purchasing a travel insurance policy, if desired, that can cover some of the expenses associated with the loss of luggage or personal effects.

11. Early Bird Offer

We will honor the current year’s accommodation rates for safaris booked before May 1st for travel in the next calendar year. Example, if booked by May 1, 2019, the 2019 accommodation rates will be honored for travel in 2020. Park and conservation area fees are not subject to this rule as they can change/increase without advance notice.

12Ebola Re-Booking Policy

Only if the World Health Organization (WHO) announces a confirmed case of Ebola in Tanzania, traveler(s) will be given the option to re-book their itinerary for a later date, as follows:

  1. There will be no penalty.
  2. If the announcement comes more than 2 weeks prior to traveler’s first scheduled day in Tanzania, traveler will have until 2 weeks prior to the first scheduled day in Tanzania to make the decision to reschedule.
  3. If the announcement comes less than 2 weeks prior to traveler’s first scheduled day in Tanzania, traveler will have until the day prior to the first scheduled day in Tanzania to make the decision to reschedule.
  4. If the announcement comes while the traveler is already in Tanzania, traveler will have the option to cut the safari short and return home. The unused portion of the safari may be rebooked for a later date. A2T will consult with traveler to make the wisest decisions should traveler decide to continue with the itinerary.
  5. The itinerary must be rescheduled to start within 1 year of the announcement that Tanzania is Ebola-free. Should the traveler wish to reschedule later than 1 year there may be a nominal penalty because some of the accommodations are insisting on a 1 year limit.
  6. The price for the rescheduled itinerary will likely change. The only price change will be a direct result of any changes in park fees or accommodation prices. (Accommodation prices normally go up moderately each year, but also the rescheduled itinerary may fall in a different season which may increase or even decrease the price.)
  7. Traveler must make payments on the itinerary as already agreed to in this contract with the exception that as soon as a decision is made to rebook, further payments (if not already due) do not need to be made until the re-booked itinerary payments are scheduled.

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